Time tracking and DIGITAL TRANSFORMATIon

Digital changes

Digitalisation is about the step to digital means such as time tracking in Excel. This is only the start of digital transformation of time tracking. Digital transformation is about innovations that improve your business processes. This creates more value for customers and employeers. Digital transformation also applies to your time tracking administration.

Digitale transformatie


Innovation. Sounds nice, but in practice it is not easy. Processes and the way organisations work are difficult to change. This happens because of resistance to change, but also because the current situation is usually more complex than expected.

Take for instance the legal requirement for paper signatures for certain transactions like mortgage deeds. A digital signature would be a better way to ensure the authenticithy of the signee. Unfortunately, old regulations prevent innovation.

Digital transformation

Eventually, regulation will be updated and digital signatures will replace paper signatures. This is an example of digital transformation.

There are many ways to innovate time tracking.  For example, you can use voice recognition to track time or use your mobile phone to check in and start tracking time. You can link time tracking systems with bookkeeping system and create invoices automatically. This paves the way for digital transformation of time tracking.

Transform your time tracking

Digitalizing your business processes allows for improved or totally new business models. A good example on a large scale are streaming platforms. Netflix, for instance, started as a mail order company that rented video tapes. Nowadays it is a billion dollar company that offers online movies and series.  Better streaming technology allowed for the huge increase of scale. This made it possible for Netlfix to change their business model and start creating their own series and movies.

Use your data

This also applies to your company. Digitalisation creates new opportunities. An example is time tracking. Because it so much easier today to track time there is more data available. This you can use in your business process.

It is not about checking if your employees make enough hours. It is important toe measure what it is that time is spent on in a project to learn where the money and effort goes. Digitalisation makes it much easier to measure this.

Improve your work

A simple example is the IT team that spends half of their time on support. It is much better to use this time to develop system improvements and fix the issues. This will reduce the time needed for support and will give the team more opportunity to build new features. And, very important, it is more fun to build something new.

This is only the tip of the iceberg. Even more interesting are the possibilities of new technologies such as block chain and machine learning. An example of applying blockchain technology in the Netherlands  is mijn zorglog (Dutch for ‘my health care log’)  which makes time tracking and invoicing in maternity care more efficient.

More value for all of us

Great, now we have all these new technologies and possibilities. But what really matters is that it helps us in some way. This goes step-by-step. It cost time for technology to mature and become useful.

Use technology for digital transformation

An example are services in the cloud. Internet has been around for decades and so are many online functionalities like internet banking. But because technology advances it becomes much easier to develop online services. This makes it possible for small companies to offer solutions like online time tracking.

Your ideas matter

This will lead to more digital transformaton which creates value for all of us. At Project Hours we want to contribute to digital transformation of time tracking. Please let us know what your ideas and findings are by replying to this post, we want to learn from you!