Time tracking Features
PROJECT HOURS has a user-first approach. Our goal is to keep the system simple to use. You will only find features that make life easier for you. Check below for all available features.
Track hours
Write hours on projects and activities.
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Register time
It is easy to register hours in Project Hours. Select a project and a date and enter the amount of hours. That’s it. Optionally you can specify an activity and add a comment. The hours you write are listed immediately in a daily or weekly overview.
Use our mobile app to register start and end time. Project Hours will calculate the amount of hours you have worked.
Use a timer
Start a timer and start working. Stop the timer and store time when your are done.
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Timer feature
You can use the Project Hours timer to track time spent on projects and activities. You can pause the timer. If needed you can edit the time entry after stopping the timer, for instance if you want to add a comment. The timer is available in the browser and the apps.
Define your projects and activities
Before your start you must define your projects and activities
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Define projects and activities
In Project Hours it is very easy to define a structure for your projects. Define a list of projects and add some activities if needed and you are ready to start tracking time! You can specify activities specific for projects but you can also mark activities to be available for all projects. This saves time, you won’t have to specify the same activities over and over again.
Create a budget
Compare budgeted hours with actual hours written to track progress on projects.
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Create a budget
With budgeted hours in Project Hours you can check if your budget is in line with actuals hours written by users. Budgeted hours and registered hours are displayed in an overview for comparison. You can filter on users and view totals per project.
Register materials
Store material usage and costs for your projects.
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Register materials
You can create a list of materials in Project Hours. Users can track the materials they use on a project each day. You can specify a price per unit to calculate costs. For flexibility you can also choose to let users specify costs.
Set hourly rates
Use hourly rates to calculate costs.
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Configure hourly rates
There are several ways to set hourly rates in Project Hours.
- Set a fixed rate per user.
- Set a fixed rate for each activity. In this way users can apply diffent hourly rates for their work.
- Or create a list of hourly rates that users can select from when writing time. This is the most flexible way, it allows for applying a seperate hourly rate for each combination of project and activity.
Label activities
Create categories to group activities.
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Categories
It is useful to be able to group activities under a category and report totals for that category. For instance users register ‘Annual leave’ and ‘Public holiday’. All hours for these activities can be registered under category ‘Leave’.
Define categories in the administration module. To link activities to a category, go to the ‘Projects’ admin module, select a project, select a category and press the ‘Link to category button.
There is an Excel report with an overview of total hours for each category.
Create a planning
Need to plan work on your projects? Use Project Hours to plan hours ahead for your employees.
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Planning
You can use Project Hours to plan hours ahead for your employees on weekdays for a certain period. For instance you plan 3 hours on certain project for selected employees for the next 2 months.
Keep it save
All network data is encrypted.
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Security
Project Hours encrypts all data that goes over the network. This happens with TLS (Transport Layer Security). You can recognize this by the https address and the padlock in front of the address in the browser. This encryption mechanism is also applied to network connections of our mobile apps.
The data is stored in a database on the Microsoft Azure Cloud. Only Project Hours can access the data.
Use the app or the browser
Project Hours is available on all your devices.
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Use our app or your browser
You can track time on your mobile, tablet or laptop. Project Hours has mobile apps for iPhone and Android and is available via the web browser. All base functionality is available in the apps, reports and some admin tasks like manage hourly rates are only available in the browser.
Create overviews
Select a time period and view total time and costs per project.
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Create overviews
Project Hours has several pages for creating overviews. You can filter on a time period with start and end date.
- Totals for hours and costs per project, activity or user.
- A detailed overview per project of all time entries including comments.
Overviews can be used used for invoicing or to justify project costs.
Download Excel reports
Download files with all hour entries for further processing.
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Download excel reports
You can download several reports as Excel files.
- Weekly statements for users with totals per day, per project and activity.
- Totals for time and costs per user over a period of time.
- Detailed report with all time entries with costs and comments.
You can filter on projects and a time period with start and end date.
Link with Google Calendar
Link up your time tracking administration with your company’s calendar.
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Sync with Google Calendar
You can integrate Project Hours with your company’s Google calendar. All hour entries will be displayed and synchronized in the Google Calendar. Organisations use this for planning and overview of project work.
Multi-language
Project Hours is available in English and Dutch.
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Select a language
You can select English or Dutch as UI language. Everything in Project Hours is translated, also details like column names in reports. We plan to add more languages in the future.
Add new users
Manage users for your organisation.
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User Management
Project hours has a user management module that is easy to use.
- Add, update and remove users. You can set users to inactive or reactivate users.
- Specify which projects each user is allowed to see.
- Create user groups for reporting.
- You can make other users administrators to allow managing project, activities and reports.
Weekly and monthly timesheets
Download timesheets per user in Excel.
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Timesheets
Project hours generates timesheets in Excel. These contain an overview per user with all projects and activities for a week or a month. Hours are totalled per day and per project and activity.
Approve hours
Define time periods and approve hours. This will lock the data to prevent changes.
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Timesheets
Before you create project reports you want to lock data over a period so nobody can change their hour entries. This is easy in Project Hours. Create a time period, for instance a week or a month, and select the users whose hour entries can be approved. If you find out you need to change some data, no problem, just unselect a user and ask her/him to update hours.
You can create approval groups so a team manager can approve hours for his/her team. For each approval group you can assign persons that are allowed to approve hours for that group.
Track mileage
Register your cars and track mileage.
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Track your mileage
Register you cars and track your mileage. Download mileage reports in Excel. You can either track by registering initial and final mileage values for a trip or simply register the amount of miles. You can track with miles or kilometres.